Billing Specialist

in Wheeling, WV

Job Description

The primary function of this role is to oversee all aspects of the billing process for the offisite document solutions center, this will involve developing relationships with internal and external clients and outside vendors, working with Account Executives (Sales) and Account Managers (Operations) to ensure that client bills are accurate and paid on time, working with Corporate Accounts Payable staff to make sure invoices are paid.

Primary Duties

§  Responsible for ordering supplies for production areas and maintaining/auditing supply inventory §  Manage the purchasing order logs §  Handle the Accounts Payable distribution §  Code the vendor invoices and submit to Accounts Payable for payment or pay with procurement card (ProCard) §  Bill clients via PeopleSoft §  Send out invoices to the client

§  Provide summary billing at month end

§  Organize ProCard statement for Accounts Payable §  Vendor invoice processing §  Maintain mini profit & loss statements

§  Prepares revenue reports for management and sales account executives

§  Prepares weekly supply and vendor purchase reports §  Assisting with client/vendor audit functions and researching account information.

§  Maintain the equipment of the location; keep track of expiration dates, maintenance agreements, and toner supplies

§  Answer phones on a as needed basis

§  Issue credit memos and processing write-offs §  Assist customers with billing inquiries and follow-up with operational areas §  Account reconciliations for both general ledger and customer accounts

§  Prepare sales journal and processing month end closing reports

§  Create and maintain required spreadsheets to track/monitor various functions as needed

§  Special projects as assigned

§  Assist in all other areas as needed

Job Requirements

§  Minimum 2 years accounts receivable/collection experience in a professional business environment.

§  Excellent experience with PeopleSoft application.

§  Strong accounting background a must.

§  Ability to create spreadsheets and generate reports.

§  Minimum typing speed of 45 words per minute.

§  Must be proficient in with word processing as well as 10 Key

§  Must be extremely detail oriented with the ability to prioritize and exercise good judgment.

§  Must possess strong organization skills with the ability to handle multiple tasks in fast paced environment.

§  Excellent oral communication and follow-up skills.

§  Ability to perform well in cross-functional reprographics services environment and to interface effectively and successfully with senior management, vendors and staff.

§  Must be able to work independently and work fully as a team member with a willingness to be flexible.

§  Ability to professionally handle matters of a sensitive nature with confidentiality.

§  Should require minimal day-to-day supervision but able to escalate problems or concerns to management in a timely manner.

§  Must be able to work overtime if needed.

§  High school diploma or GED required; Associates or Bachelors Degree in Business Administration, Finance, Accounting, or a closely related field desired

§  Must have Intermediate Excel skills

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